NCFCSDC Minutes
February 6, 2004

President Derwood Thompson called the February meeting of the NCFSDC to order at 1:30 pm on February 6, 2004 at the picnic pavilion at the Rainbow River Resort near Dunnellon, FL.

Thirty-three members were present with seven Studebakers.

President Thompson started the meeting by announcing the agenda had been prepared and requesting any changes to the agenda. The group agreed to the agenda items.

He proceeded to thank Charles and Ann Grant and William and Maxine Morgan for hosting the meeting. Charles grant arranged for members to stay overnight at the resort and provided a pontoon ride on the Rainbow River earlier in the day. The Grants and the Morgans also provided a catered barbeque luncheon that was very good.

The first order of business was to approve the minutes for the December meeting. A motion to approve the December minutes as written was passed by a unanimous voice vote.

The next item for discussion was the treasurer's Report. President Thompson explained that when Ronda Scarabino, the new treasurer received the records from the previous treasurer, there were problems. A lot of cash and many outdated checks were not deposited into the Club's account. Ronda is working with the bank to get the account straightened out and up-to-date. (Note: the latest treasury report is found on page 7 of March newsletter) The checks that had not been cashed were more than a year old so they are not considered viable. The members were requested to decide what to do with the uncashed checks. One option was to forget the old checks and count it as a loss. The other was to request that members replace the old checks with new checks. Robert Marsh made a motion that members replace the checks. Stephen Cade seconded. The motion was approved by a majority of the members by a show of hands.

A motion to make repayment mandatory was not approved. It was agreed that the old checks would be returned to the writers and they could replace the checks if they chose to do so.

It was agreed that a process needed to be put in place to prevent such problems in the future. The bank account will be reconciled monthly and a written statement will be presented at the meetings. Both the Vice-president and the treasurer will sign each report. These reports will be used to include the treasury information in the newsletter and will be retained in a history file by both the secretary and the treasurer. Ronda indicated that the bank was not working with her to straighten out the account. In fact, the bank charged $111.00 for doing the research to determine the current status of the club's account. They were generally customer unfriendly and it may, be necessary to find a new bank. Also, there are some outstanding debts that have not been paid such as to George Matt for the portapotty at one of the meetings, Danny Thomas for the web site, Charlotte Delli for newsletter postage and individuals owed refunds from the state meet. It also was noted that the insurance for the officers was not paid. Ronda will check to see if the club can still enroll. The insurance protects the officers from any liability that would be incurred as a result of being an officer of the club. This is especially important for meets, cruise-ins, etc. sponsored by the NCFSDC.

Another concerned voiced by Ronda is the ability to access the club's bank account on the Internet. In order for her to be able to go online, she must have an ATM card. She asked if there would be a problem if she obtained an ATM card so she can go on-line to conduct business electronically for the club's account. It was motioned and seconded that Ronda obtain the ATM card. The motion passed with a unanimous voice vote.

There was no membership report because it is too early to know who has renewed membership. There will be a report at the March meeting.

The meeting then turned to old business. It was verified all incoming money should go directly to Ronda Scarabino. She will advise the membership director as to who has paid dues. Ronda emphasized that all checks should be made out to the NCFSDC, not her.

President Thompson explained that the check for $xx.xx for a donation to the Studebaker Museum was written, but never sent it was pointed out that the money was already earmarked for the museum but had not been sent. It was agreed by a unanimous voice vote that the donation would be sent to the museum Ronda will write a letter to go along with the check. Martha Cade explained one last issue concerning the treasury. In the bank records is a receipt for a deposit made in September 2001 for $xx.xx. It does not appear that the bank credited the club's account She is working this issue with the bank to see if they will honor the deposit.

The discussion then turned to the issue of the insurance for the club officers, which had not been paid. President Thompson will contact the SDC to determine if we can get the insurance in 2004 since we didn't enroll in 2002 when it was first offered. It was moved and seconded that the club pay for the insurance if it is available. The motion was approved by a unanimous voice vote.

It was announced that the NCFSDC cruise-in is still an open item.

The Georgia State Meet was discussed. Stephen Cade stated that the South Georgia SDC has really worked hard and the Meet is expected to be good. He also asked for volunteers for judges at the Meet since he is going to be responsible for judging.

Charles Grant explained that there is a cruise-in in Crystal River that evening and everyone who is interested in going can caravan from the meeting.

The schedule of meetings for the rest of 2004 was discussed. (The meeting dates are shown in the Schedule of Events in March newsletter) It was agreed that will no meeting in July.

With all business concluded, the meeting was adjourned.